POSITION: OFFICE ADMINISTRATOR

Job Details:

Job Title:                                               Office Administrator

Position Type:                                        Part-Time 30 Hours per week (flexible working – hours negotiable)

(occasional evening & weekends may be required)

Salary Range:                                        £17,000 – £21,000 (dependent upon experience)

Location:                                               Deeside

Start Date:                                            ASAP

Date Posted:                                         Tuesday 4 January 2022

Application Deadline:                            Sunday 16 January 2022 (midnight)

Shortlisting Notification:                        Monday 17 January 2022

Interview Date:                                      Monday 24 January 2022

THE COMPANY

Eleni is the community dance development organisation for Denbighshire, Flintshire and Wrexham in north east Wales. The company is based at Deeside Leisure Centre, Flintshire and the core team comprises the Artistic Director, an Administrator and a Dance Practitioner and Project Coordinator. Dance activities are carried out by a team of professional dance practitioners.

 

Eleni is a registered charity revenue funded by the Arts Council of Wales and receives additional funding from the three local authorities of Denbighshire, Flintshire and Wrexham.

 

Eleni’s activity consists of a range of classes and workshops in different dance styles and targeted projects for all ages and abilities in both schools and communities.

 

Eleni activities take place over a geographical area stretching from the coastal area of north Flintshire, to densely populated parts of Wrexham and rural areas of Denbighshire. 

 

The company works with, amongst many types of groups, hard to reach young people, special needs children and adults, mature people, more technically advanced young dancers who may progress onto professional training, and both Welsh and English medium groups.

 

Eleni has gained a reputation for excellence and has achieved great success in encouraging people of all ages and abilities to get up and dance for the first time; in empowering dance participants to perform alongside professional dance companies; and establishing and growing a dance audience throughout north east Wales.

 

PERSON SPECIFICATION

 

We are seeking to appoint an enthusiastic and highly organised administrator to fulfil a crucial role in our creative dance development organisation.  This role is a fantastic opportunity for someone progressive, dynamic and personable who is able to support the growth of this challenging organisation.

 

We are looking for someone who is comfortable using digital tools; managing work and communications; and keeping up to date with statute, with an appetite for personal and professional development.

 

This job is seen as enabling rather than restrictive.  If you feel you have the drive and determination and ambition and can contribute to our organisation and believe your skills may cross-over from another industry, then please get in touch.


KEY RESPONSIBILITIES

 

This is a key role within the organisation, you will be responsible for the company’s core business functions, ensuring effective delivery of activities and public engagement with all stakeholders.

 

Roles and responsibilities:

  • Act as point of contact, handle general enquiries from a range of stakeholders either through face to face contact or by email and phone

  • Maintain and manage accurate record keeping and administrative processes within core programmes and projects to ensure information complies with ACW, Charity Commission & Company’s House reporting systems

  • Provide general administrative support to Artistic Director and Eleni team (Raise contracts, compose risk assessments, coordinate bookings & venue hire, collate, input and disseminate statistical data to relevant agencies, DBS, monitor financial processes, check practitioner pay claims)

  • Develop and manage company systems and processes i.e. CRM, Website, Employee data, monitor processes, maintain personnel files.

  • Compose press releases/information for local newspapers, authorities, digital marketing outputs and monitor social media accounts

  • Coordinate Board & Annual General Meetings including organisation of paperwork, meeting set-up, liaising with trustees and minute taking

  • Assist with all aspects of operations to ensure the smooth and effective delivery of activities

  • Work effectively with staff to build public engagement

  • Plus any other duties commensurate to the role as directed by your line manager

 

Qualifications and Education Requirements

  • Degree or equivalent work experience

  • Understanding of contract documentation and pertinent legislation

  • Computer literate; Proven skills and experience of IT & file sharing systems

  • Strong customer care and team working skills

  • A willingness to learn welsh (if not a welsh speaker)